Company Information

Exhibit Kiosk Amenities

This year, we have decided to make a change to our exhibit setup. Instead of the traditional exhibit booths, we will be utilizing exhibit kiosks. We believe this shift will bring several advantages for both exhibitors and attendees, and we wanted to provide you with some insights into this decision.

  • Enhanced Interactivity: Exhibit kiosks will enable a more interactive and engaging experience for our attendees. They can easily browse, explore, and interact with the exhibits in a more hands-on way.
  • Optimized Space: By using kiosks, we can make more efficient use of our available space, ensuring that each exhibit gets the attention it deserves.
  • Flexibility: Kiosks offer flexibility in terms of design and setup, allowing exhibitors to showcase their products and services creatively.

Thank you for your continued support of the Superintendents' Symposium! 

Kiosks will look similar to the image on the left, and you will also have the option to rent a LCD monitor for your Kiosk through our event decorator, TriCord. 

ACSA Partners have the option to reserve a LCD monitor at no cost. Please contact Kory Adams at [email protected] to reserve your complimentary monitor.

PLEASE NOTE:
The floor plan is linked below, and ACSA will reach out to each registered sponsor for their preferred Kiosk space in the order in which they registered.

Floor Plan

The standard exhibit space includes:

  • - One 8’ Tall Exhibit Kiosk
  • - 2 Barstools
  • - 1 Waste Basket
  • - Company Name Recognition on Kiosk
  • - 32” LCD Monitor (must request by 12/15) 
  • - Recognition on Website and Event App
  • - Pre/Post Attendee List (no emails)
  • - 2 Exhibitor Name Badges

For planning purposes, please note that each Kiosk space will be 6’ from the next Kiosk space, and with a barstool on both sides of each Kiosk, this leaves roughly 2’ between each stool per Kiosk space. Please plan your exhibiting materials accordingly based on these specifications.

If you decide not to rent a LCD monitor, you can utilize the middle space of the kiosk to decorate as you wish. The size of the middle space is 38.25”W X 56.25”H. 

Sponsorship Opportunities

  • • Includes 2 Complimentary Exhibitor Badges
    • Signage and Website Recognition
    • Recognition on Dedicated Page in Conference Mobile App.

  • • Optional Exhibit Kiosk
    • 4 Complimentary Exhibitor Badges (total, with or without kiosk)
    • 2-3 minute Speaking Opportunity on Stage
    • Additional Signage and Website Recognition
    • Recognition on Dedicated Page in Conference Mobile App.
    • Logo on Screen in General Session as Attendees Enter

  • • Optional Exhibit Kiosk
    • 4 Complimentary Exhibitor Badges (total, with or without kiosk)
    • 2-3 minute Speaking Opportunity at Luncheon
    • Additional Signage and Website Recognition
    • Recognition on Dedicated Page in Conference Mobile App.

  • • Optional Exhibit Kiosk
    • 4 Complimentary Exhibitor Badges (total, with or without kiosk)
    • 2-3 Minute Speaking Opportunity at the Breakfast
    • Additional Signage and Website Recognition
    • Recognition on Dedicated Page in Conference Mobile App.

  • • Optional Exhibit Kiosk
    • 4 Complimentary Exhibitor Badges (total, with or without kiosk)
    • Additional Signage and Website Recognition
    • Access to Event for Your 4 Registered Booth Exhibitors (Access is only granted to sponsors)
    • Recognition on Dedicated Page in Conference Mobile App.

  • Sponsor the WiFi available for all who attend the Superintendents' Symposium.
    • Optional Kiosk in Exhibit Hall
    • 4 Complimentary Exhibitor Badges (total, with or without kiosk)
    • Custom WiFi password i.e., company name or tagline
    • Recognition on Signage Where Applicable
    • Recognition on Dedicated Page in Conference Mobile App.

  • • Your company’s logo recognition on reception signage, at entertainment areas and on drink tickets during the welcome reception.
    • Recognition on Signage Where Applicable
    • Recognition on Dedicated Page in Conference Mobile App
    • 4 Exhibitor Badges (total, with or without booth)
    • Optional Kiosk in Exhibit Hall

  • Provide an item with your company that will be provided to all attendees at registration! (Sponsor is responsible for providing the swag item to ACSA by 1/12/24)
    • Optional Kiosk in Exhibit Hall
    • 2 Complimentary Exhibitor Badges (total, with or without kiosk)
    • Recognition on Signage Where Applicable
    • Recognition on Dedicated Page in Conference Mobile App.

  • A strategic seat drop is a great way to have your company branded materials get noticed by the attendees during the conference. We will distribute your materials on attendees' seats at a designated time during the event.
    • Optional Kiosk in Exhibit Hall
    • 2 Complimentary Exhibitor Badges (total, with or without kiosk)
    • Recognition on Signage Where Applicable
    • Recognition on Dedicated Page in Conference Mobile App.

  • Sponsor a much-needed caffeine boost for the attendees! Your company name and logo will be displayed at the coffee station in the Exhibit Hall.
    • Optional Kiosk in Exhibit Hall
    • 2 Complimentary Exhibitor Badges (total, with or without kiosk)
    • Recognition on Signage Where Applicable
    • Recognition on Dedicated Page in Conference Mobile App.

  • We're all guilty of checking our phones compulsively between presentations at conferences. And how many of us use an iPad or laptop to take notes while the speakers are talking? All of those devices are important to today's attendees, and your company can make a great impression by helping us provide charging stations for our attendees to plug in and recharge. Brand the charging locker with your company logo placed on the locker itself.
    • Optional Kiosk in Exhibit Hall
    • 2 Complimentary Exhibitor Badges (total, with or without kiosk)
    • Recognition on Signage Where Applicable
    • Recognition on Dedicated Page in Conference Mobile App.

  • This sponsorship displays your company logo on the lanyards given out to and worn by all attendees of the conference.
    • Optional Kiosk in Exhibit Hall
    • 2 Complimentary Exhibitor Badges (total, with or without kiosk)
    • Recognition on Signage Where Applicable
    • Recognition on Dedicated Page in Conference Mobile App.

  • As the Lounge Sponsor, your company branding will be displayed in the central hub of activity in the Exhibit Hall, where attendees come to relax, recharge, and connect.
    • Optional Kiosk in Exhibit Hall
    • 2 Complimentary Exhibitor Badges (total, with or without kiosk)
    • Recognition on Signage Where Applicable
    • Recognition on Dedicated Page in Conference Mobile App.

  • Your company's logo appears on key cards for all conference attendees staying at the Hyatt Regency. Reinforce your brand each time attendees access their room.
    • Optional Kiosk in Exhibit Hall
    • 2 Complimentary Exhibitor Badges (total, with or without kiosk)
    • Recognition on Signage Where Applicable
    • Recognition on Dedicated Page in Conference Mobile App.

  • Strike and pose and become the official headshot station sponsor, bringing a touch of professionalism and fun to the attendee conference experience. Attendees will have the opportunity to stop by our headshot station, flash a smile, and update their profile pic – it's that easy!
    • Optional Kiosk in Exhibit Hall
    • 2 Complimentary Exhibitor Badges (total, with or without kiosk)
    • Recognition on Signage Where Applicable
    • Recognition on Dedicated Page in Conference Mobile App.

ADDITIONAL PURCHASES

  • Additional Exhibitor Badge

    Additional Exhibitor Badge

    4 badge maximum

    $1,000.00 ea.
$0.00
$0.00
ACSA 2024 Superintendents' Symposium Terms and Agreement:

Browser Link:
https://docs.google.com/document/d/1f68YsUHkD0v9ly9EASJQ_uemliaJbTyCOtEDpExvDDU/edit?usp=sharing

This document, when signed below and delivered to The Association of California School Administrators (“ACSA”), constitutes a firm offer and once confirmed by ACSA is a binding contract. The above-named organization (the “Company”) agrees to keep open, and not to revoke or revise the terms herein, for a period of not less than 30 days from the date of delivery to ACSA in consideration for ACSA’s undertaking to make reasonable efforts to seek the acceptance hereof by the company within the same period. If within that period the Company named above accepts this offer, and notice of such acceptance is given by ACSA to the Client, then the terms of this offer will constitute the entire agreement (“Agreement”) between ACSA and the Company.

By submitting an electronic application for ACSA Superintendents Symposium 2024 (Expo scheduled for January 24-26, 2023) at the Hyatt Regency, Indian Wells, CA EXHIBITOR agrees to comply with the following ACSA Exhibitor Agreement (AGREEMENT):

1. Space Assignment: Assignment of table top space is based on the time and date that a signed and paid application is received.

2. Sell-Out: It is possible that the number of requests for kiosk space will exceed available space. ACSA will assign space on a first-come, first-served basis. A wait list may be established in the event of a sell-out.

3. Payment: Full payment of kiosk and/or sponsorship fee is due immediately for all ACSA kiosk reservations. Credit card payments are accepted and encouraged. If paying by check, the check must be received within 14 days of reservation. No kiosk will be held for more than 14 days if payment is not received.

4. Cancellation: Cancellation causes a substantial disruption in the assignment of kiosk space and planning of the Expo. Cancellations must be made in writing to ACSA's Exhibits Manager. Cancellations received in writing by December 16th, 2022, are eligible for a refund less a $500 cancellation fee. Cancellations received after December 16th, 2022, will not receive a refund.

5. Traffic Builders: ACSA encourages conference attendees to visit the Expo by offering:

a.Dedicated hours
b.Morning coffee
c.Snacks throughout the day on Wednesday & Thursday
d.Full Breakfast Thursday
e.Tables for networking

6. Kiosk Specifications: Kiosk specifications are TBD, please check back in with the ACSA Exhibits Team for more information about Kiosk specifications in the coming weeks.

7. Use of Space: All demonstrations or other promotional activities must be confined to the limits of the exhibit kiosk space. EXHIBITOR shall not assign, sublet or share the space allotted without the knowledge and consent of ACSA’s Exhibits Manager. EXHIBITOR must show only items and services manufactured or sold in the regular course of business.
a. Setup: ACSA will provide a one-line identification sign stating EXHIBITOR’s name and kiosk number.

b. Noise: EXHIBITORS with noise-producing equipment or activities that may reasonably disturb adjacent exhibitors must give 10 days’ advance notice to ACSA’s Expo Manager. In such cases, ACSA will attempt to make special arrangements and/or assign locations to reasonably accommodate the request.

c.Decorator: ACSA’s official Expo decorator is TriCord.
EXHIBITOR agrees to comply with TriCord company
policy and procedures. TriCord will decorate the exhibit
hall and set up kiosks. Electricity is not included with the
kiosk fee. EXHIBITOR may order additional furnishings
and set-up assistance directly from TriCord. TriCord will
email EXHIBITOR the ACSA Exhibit Kit by November 2023.

d.Food and Beverage: All food and beverage must be ordered from the official site caterer and distributed by persons approved by ACSA’s Exhibits Manager. Absolutely no alcoholic beverages or tobacco products may be distributed by EXHIBITOR as a part of this AGREEMENT.

8.Additional Charges: EXHIBITOR is responsible for additional charges incurred as a result of special requests to TriCord and the venue.

9.Compliance: ACSA reserves the right to prohibit and or evict any exhibitors whose presentation is in any manner deemed offensive, inappropriate, disruptive or unsafe to other exhibitors or attendees. In such cases, EXHIBITOR forfeits any payments made to ACSA under this AGREEMENT.


a.Early Dismantling: Inspections will be made throughout the Expo. Any EXHIBITOR who dismantles or partially dismantles its kiosk before the close of the Expo disrupts the trade show. This includes the final remaining minutes of the Expo. As a professional courtesy to other exhibitors, please do not tear down your kiosk until the Expo officially has been closed at 3:00 p.m. on January 25, 2024.

10.Floor Plan Adjustments: The diagram of the Expo floorplan and kiosk configurations are depicted as accurately as possible. ACSA reserves the right to change or alter the layout as deemed necessary by ACSA and/or safety officials. If changes or modifications are necessary, ACSA will make reasonable efforts to provide equivalent accommodations to EXHIBITOR.

11.Event Cancellation: Should the Expo be canceled for reasons beyond ACSA’s control, EXHIBITOR will be refunded in full within 60 days of cancellation. EXHIBITOR agrees to hold ACSA harmless from any claims for damages incurred as a result of cancellation.

12. Insurance: EXHIBITOR agrees to maintain the following minimum levels of liability insurance coverage naming ACSA and its officers, employees, agents and volunteers as additional insureds on the policy. ACSA may require EXHIBITOR to provide proof of the following coverage:
a. General Liability – $1,000,000 or greater
c. Workers’ Compensation – California state requirements

13. Indemnification and Hold Harmless: EXHIBITOR agrees to indemnify, defend and hold harmless ACSA and its officers, employees, agents and volunteers against all liability, loss and costs arising from actions, suits, claims or demands attributable solely and exclusively to acts or omissions of EXHIBITOR, and EXHIBITOR’s officers, agents and employees, in performance of this AGREEMENT.

14.Safety Regulations: All kiosk decorations must be flame retardant. Hanging decorations must clear the floor. Electrical wiring must conform to the National Electrical Code Safety Rules. ACSA reserves the right to require the correction or removal of any EXHIBITOR property. EXHIBITOR is responsible for safety while performing the work related to this AGREEMENT. Compliance with such laws is mandatory. EXHIBITOR may not build a ceiling on the rented kiosk if it is below a building sprinkler device. EXHIBITOR must contact ACSA’s Exhibits Manager to request such alteration to the kiosk to ensure proper compliance with safety laws. EXHIBITOR may not store empty packing boxes or cases in kiosks during open Expo hours. When properly marked for identification and upon fire marshal approval, these items may be stored at EXHIBITOR’s risk and expense at an approved location in the building or by TriCord.

15.LCD Projectors: Projection machines are limited to sales demonstrations only and shall not be used for showings designed primarily to amuse attendees. EXHIBITOR may not project images on the ceiling or walls.

16.Sales: If EXHIBITOR sells merchandise on Expo premises, EXHIBITOR agrees to comply with local ordinances and state laws. EXHIBITOR must have a valid seller’s permit or temporary seller’s permit with the California State Board of Equalization. EXHIBITOR is responsible for collecting and reporting all California state and local sales taxes. (Please contact the Taxpayer Assistance Section at (800) 400-7115.)

17.Union Jurisdiction: EXHIBITOR is required to use qualified union personnel for the installation and dismantling of kiosks and handling of materials. The handling, placing or setting out of merchandise for display does not require union labor and may be done by EXHIBITOR. In addition, the installation or dismantling of a kiosk that can be accomplished within 30 minutes, that does not require the use of hand tools, and that does not require more than one person to set up, may be performed by EXHIBITOR. Tricord is responsible for maintaining traffic schedules at the exhibit hall. Union jurisdiction allows hand-carried items only and will not permit EXHIBITOR to use dollies, hand trucks or carts to transport material.

18.Schedule: EXHIBITOR may commence kiosk installation from 3:00 p.m. - 6:00 p.m. on Tuesday, January 23, 2024, and between 7:00 a.m. - 9:00 a.m. on Wednesday, January 24, 2024. Setup must be completed by 9:00 a.m. on Wednesday January 24, 2024. Goods and materials used during the Expo may not be removed from the Expo area until the Expo has officially ended at 3:00 p.m. on Thursday January 25, 2024.

Almost done. Where should we send the confirmation?

We'll send you an invoice that allows you to pay via credit card or check. Partners, you will be notified of your new P4P balance if you choose to use P4P funds for your purchase.
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